Online Board Meeting Etiquette

Online board meetings are an efficient method of conducting meetings without the need for physical presence. It lets more participants participate as well as removing the need for time-consuming and expensive travel expenses. Virtual meetings are not without problems. To ensure that the meetings are as efficient and efficient as they can be it is essential to follow certain etiquette guidelines.

1. Get more people involved by creating an online icebreaker in advance of and after the meeting. This will allow board members to get to know each other. If you prefer, you can ask people to use the chat box to introduce themselves. It’s a great way for everyone to feel comfortable with the technology and begin the meeting.

2. Provide training to the less tech-savvy board members. This will lessen the resistance to adopting a new technology. Furthermore, the training will assist them in using the board portal and other tools with ease. 3. Before the call starts, make sure that all participants have a good audio/video setup and an adequate internet connection. This will enhance the quality of the call. 4. Ensure that all attendees are making use of the mute function when they are not speaking. This will reduce external distractions and minimize the chance of interrupting other board members.

5. Record and draft minutes. It is crucial to ensure that the minutes will be a valuable resource for attendees, and include the relevant information. Minute-takers must also strike the right balance between thoroughness, preciseness and clarity. They should also avoid having informal conversations or personal opinions in minutes of meetings.

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