How to Run Effective Remote Board Meetings for Higher Education Institutions

It is crucial that higher education institutions take steps to ensure efficient decision-making and collaboration during these virtual sessions. To ensure maximum board efficiency and effectiveness, institutions must focus on three essential aspects of the organization of meetings:

Make sure that the attendees are able to join from any location and device. A cloud-based portal with video conferencing capabilities will allow trustees to take part in meetings and access them from anywhere.

Create an agenda that will guide your meeting. The agenda should be distributed at least a week before the meeting date to allow attendees to review it and create a talking point. A schedule that includes time limits for each item will help keep participants focused and prevent them from getting sidetracked by wandering off. Make sure to include items that aren’t on the agenda, and agree to change the agenda if needed.

Consider adopting a consent agenda to allow time during the meeting for topics that aren’t controversial that do not require discussion or input from all members. This will allow more time for a deeper dive into strategic issues.

Provide a clear explanation of the etiquette to be observed for virtual meetings. Include the expectation that participants reduce their microphones when they are not boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/ speaking. This is a simple courtesy which can be a big help in the reduction of background noise and in improving audio quality.