Move to an Online System for Document Management

It can be http://www.boardroomworld.blog/how-to-change-bylaws-for-a-nonprofit challenging to manage a large volume of documents, regardless of whether you use file cabinets or a computer-based folder or an online storage solution like Google Drive. Employees can lose more than 2.5 hours per day searching for information that is essential to their jobs and the mess of paper documents can become overwhelming and stressful.

Fortunately, organizations can solve this issue by switching to an online system for document management. A computer system can aid in eliminating manual workflows and streamline the process of processing documents, while providing an internal platform for collaboration with remote teams.

The most efficient document management software streamlines a number of processes. This includes capturing incoming documents via email or scanners and routing them according to defined rules. This lets staff focus their attention on more important tasks. They also provide a variety of features to improve accessibility to documents and improve their organization, including version control which tracks edits and allows you to roll documents back to previous versions. A robust search tool allows users to narrow down their search by index values and type of document. Keywords, full-text, and keywords are all useful features.

The top document management systems provide redundancy of data to ensure that your company can access vital information even when servers fail or a natural catastrophe occurs. Many document management solutions allow employees to work from their office or while on the go using mobile devices, a web browser, Android and iOS apps and integrations with ERP software accounting software, as well as other.